Grok Bot executive assistant setup
I set up a Grok Bot as your chief of staff: it sorts your inbox, drafts replies, preps your meetings, catches calendar clashes and asks before anything sensitive.
Grok Bot Setup Pro sets up Grok Bot as an executive assistant: Zechariah Tokar builds a chief-of-staff bot that runs your inbox and calendar and briefs you each morning. Low-risk tasks run on their own. Sensitive messages and purchases wait for you.
| Job | What the bot does | What waits for you |
|---|---|---|
| Inbox | Sorts, archives and labels mail; drafts replies in your voice | Sending anything sensitive |
| Calendar | Catches clashes, suggests times, holds focus blocks | Declining or moving people |
| Meeting prep | One page of notes on who you are meeting and what is open | Nothing |
| Follow-ups | Tracks what you promised and drafts the nudge | Sending it |
| Morning brief | What came in, what it did, what needs you | Your decisions |
Example for: Company owner
- Inbox sorted: 6 replies drafted, 31 archivedDone
- Notes for your 10 am supplier callDrafted
- Two meetings overlap on ThursdayNeeds you
One front door for all your bots
Grok Bot's own "Grok Bot for Work" guide describes four bots, an inbox manager, a calendar assistant, a research scout and a "Bot Boss" as the single front door. I start you with the inbox and calendar work, then add the next bot when the first one earns its place.
Grok Bot is cloud based: it keeps working on its own computer while your laptop is closed.
Where an executive assistant bot should start
Start with the morning brief and inbox sorting. You see its judgment every day, and it never sends anything until you trust it.
What it connects to
- Gmail or Outlook, including more than one account
- Google Calendar or Outlook calendar
- Your notes and documents
- Slack or Teams, for your team's questions
What stays with you
Hiring, money and anything said on your behalf to a client or partner. The bot drafts; you send.
Ready? Book a Grok Bot setup, or see other Grok Bot use cases. Read how safe Grok Bot is with your inbox first if that worries you.
Grok Bot executive assistant: questions
Can it manage two email accounts?
Yes. Composio, which describes itself as an official Grok Bot plugin, publishes guides for connecting several Gmail or Outlook accounts to one bot.
Which plan does an executive assistant bot need?
Premium ($30 a month) covers a light inbox and calendar bot. Heavy daily routines may need Super. Older SuperGrok Heavy and Cursor Teams plans also include Grok Bot.
Will it reply to people as me?
Only if you allow it for a type of message. By default it drafts and you send.
Is a bot better than a human assistant?
For sorting, drafting and remembering, it is fast and cheap. For judgment and relationships, keep a person. You can use both.
